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New staff members may need access to the Every Child Ready Platform during the school year. Use this process to add a staff member who was not included in the bulk upload or who joins your school after the initial roster has been completed.
Before creating a staff account, make sure you have the following information:
Staff member's first and last name
School email address
Staff role
Campus assignment(s)
Classroom assignment(s), if applicable
Note: At least one staff member at your school should be assigned the Instructional Leader or LEA Admin role. These roles are responsible for creating the school calendar and managing important school-year dates.
- Create the Staff Account
1. Sign in to the ECR Platform at platform.everychildready.org. If you’re assigned the Roster Manager role, you’ll see the Admin Dashboard at the top of the page. If you do not see the Admin Dashboard please contact ecrsupport@appletreeinstitute.org.
2. Click Add individual staff.
3. Enter the following information:
Last Name
First Name
Lea ID: the name of the Local Education Agency, School Network, District, or County. This information is provided by Every Child Ready
Email Address: The staff member’s school (not personal) email address
4. Click Save. The Edit Staff page will load, confirming that the staff account has been created.
Once the above process is complete, the staff member will receive an email from Every Child Ready containing a one-time link to create a password. This link expires after 24 hours.
Important: Creating a staff account does not provide full Platform access. Staff members must also be assigned to at least one School Year/Campus and one Classroom to access all Platform features, including their Planning Calendar and Data App.
2. Assign the Staff Member to a School Year and Campus
2. Assign the Staff Member to a School Year and Campus
1. On the Edit Staff page, click Add to School Year.
This opens the “Create Staff by School Year” page.
2. Complete the following fields for the staff member:
School Year ID: Select the appropriate school year from the drop-down menu. For example, “ECR 2627.”
You may begin typing the code in the box to get to the correct option.
Campus ID: Select the appropriate campus from the drop-down menu.
You may begin typing the code in the box to get to the correct option.
Staff Role ID: Select the appropriate role for the staff member from the drop-down menu.
Instructional Leader
Lea admin
Teacher
Principal: Do not select Principal. This role is being phased out. Select Instructional Leader instead.
3. Verify the Status bar is toggled to green. This ensures the staff member is active in the Every Child Ready Platform.
4. Click Save. This takes you back to the “Edit Staff” page. Each staff member must be added to a classroom and a school year.
Note: A School Year needs to be added only once per campus, even if a staff member needs access to multiple classrooms at that campus.
3. Assign a staff member to a classroom
3. Assign a staff member to a classroom
1. On the Edit Staff page, click Add to Classroom.
2. Select the appropriate Classroom ID. Note that Classroom IDs are provided by Every Child Ready.
3. Click Save.
3. Assign Multiple Classrooms (as needed)
3. Assign Multiple Classrooms (as needed)
If the staff member needs access to multiple campuses, repeat Step 2 for each additional campus.
If the staff member needs access to multiple classrooms, repeat Step 3 for each additional classroom.
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